Business Administrator Full Time Position Available

June 4th, 2026

The Business Administrator serves as the operational and financial leader of Four Parishes One Faith, working closely with the Pastor to ensure the long-term health, compliance, and effectiveness of our parish family. This is an executive-level role that requires strong financial acumen, sound judgment, and the ability to lead and support a team of staff across multiple functions and locations.

This role works in close partnership with the Pastor, carrying appropriate authority to manage day-to-day operational and financial matters while keeping the Pastor informed and engaged on decisions that warrant his input.

This role coordinates finance, HR compliance, facilities, technology, and vendor relationships across our family of parishes. The Business Administrator is supported by a bookkeeper, assistant bookkeeper, Office Administrator, Office Coordinator, and Communications Coordinator.

The ideal candidate is a self-directed leader who can move between strategic thinking and practical problem-solving, is comfortable working within a Catholic parish culture, and brings enough financial and operational experience to help stabilize and strengthen the organization over time.

Financial Leadership

• Oversee all parish financial operations, including supervision of the bookkeeper and assistant bookkeeper
• Ensure accurate and timely financial reporting to the Pastor and Finance Council, including quarterly budget-to-actual analysis and identification of significant variances
• Direct the preparation of the annual budget in collaboration with the Pastor and Finance Council
• Maintain and strengthen internal financial controls, including oversight of parish receipts, bank reconciliations, and cash handling procedures
• Review invoices and approve payments within established authority limits
• Oversee payroll tax compliance and vendor payment scheduling
• Manage financial oversight of parish auxiliary organizations (e.g., CCW), ensuring basic financial reporting and working toward simplified fund management that reduces the need for segregated accounts
• Negotiate and oversee parish contracts in collaboration with the Pastor, keeping Pastoral and Finance Councils informed

HR Compliance & Personnel

• Maintain and enforce the HR compliance framework for the parish — including employment policy, diocesan HR requirements, tax withholding, and applicable state and federal law
• Maintain confidential personnel records for all staff
• Participate in hiring and termination decisions, subject to pastoral approval
• Ensure onboarding processes are in place and followed; coordinate with Office staff on administrative HR tasks
• Monitor and address compliance gaps proactively, including classification, benefits, and policy documentation

Operational Oversight

• Provide direct oversight of parish facilities across all four sites, working with Building & Grounds Committees, volunteers, and vendors to ensure properties remain safe, functional, and well-maintained
• Maintain task lists and project priorities for each parish site, ensuring maintenance needs are tracked, assigned, and followed through to completion
• Direct site walk-throughs to identify facility needs, coordinating appropriate responses through committees, volunteers, or outside vendors
• Obtain quotes and coordinate scheduling for routine and large-scale maintenance projects (e.g., snow removal, plumbing, electrical), consulting with the Pastor for approval on larger expenditures
• Ensure follow-through on safety and facility-related recommendations from Catholic Mutual or other inspectors
• Oversee cemetery operations, including grave mapping, plot sales, burial coordination, and serving as the point of contact for families, funeral homes, and cemetery committees — either directly or by delegating to appropriate staff or volunteers
• Prepare agendas and lead or direct Building & Grounds Committee and Cemetery Committee meetings, ensuring outcomes and follow-up items are communicated and acted upon
• Oversee real estate, insurance, and capital project processes in accordance with diocesan policy, including working with the Diocese on criteria for extraordinary capital projects

Technology & IT Oversight

• Serve as the primary point of contact for the parish’s contracted IT company, managing the relationship and ensuring timely resolution of hardware, software, and security issues
• Collaborate with staff to identify, prioritize, and implement technology needs across the parish
• Manage technology-related contracts and vendor relationships, including internet, phone, and computer systems
• Ensure staff have adequate technology tools and support to do their work effectively

Governance & Reporting

• Prepare and present financial reports and operational updates to the Finance Council, Pastoral Council, and Trustees as required
• Maintain a productive working relationship with the Diocese, including compliance with all diocesan financial and administrative policies
• Support the Pastor in governance matters, including documentation, meeting preparation, and follow-through on council decisions
• Serve as a resource and advisor to parish committees and organizations on financial, operational, and communications matters

Required:

• Strong financial background — experience in accounting, finance, or business administration
• Demonstrated ability to manage multiple operational functions and lead a team
• Excellent judgment, discretion, and ability to work with sensitive financial and personnel information
• Comfortable with technology and able to learn new systems quickly
• Strong communication skills — able to present financial information clearly to non-financial audiences
• Self-directed and capable of working with minimal day-to-day oversight
• Respectful of and comfortable working within a Catholic parish environment

Nice to Have:

• Experience in nonprofit, parish, or diocesan administration
• Familiarity with parish management software (e.g., Parishstaq, Parishsoft) or similar platforms
• Experience with HR compliance in a small organization
• Background in facilities or vendor management

Send a resume and a short note about yourself and your interest in the role to:

Mike Sweeney
Business Administrator
msweeney@stjosephricelake.org

You can also use the following form to submit!